About ESRS

The European Sleep Research Society (ESRS) is an international, scientific non-profit membership association that aims to:

promote all aspects of sleep research and sleep medicine
improve the care for patients with sleep disorders
facilitate the dissemination of information regarding sleep research and sleep medicine

In order to fulfil this mission, we:

publish the Journal of Sleep Research (JSR) and the Sleep Medicine Textbook
organize scientific meetings and events, including our biennial Sleep Europe Congress
promote training and education to facilitate continuous learning
issue fellowships, grants and awards to support various activities

The ESRS professional staff is growing with the addition of this newly created position.

Profile:

You should be a highly motivated self-starter who is not afraid to jump in head first. We’re looking for an individual with experience in the non-profit sector, in particular working with medical or scientific associations and in the best case scenario, someone who has held the title of Education Coordinator, Education Manager, Education Specialist or something similar.

Position Overview:

The Education Manager will provide project management and administration of all assigned ESRS Educational programmes, products and activities. You will work with existing staff members to establish an education department and, using a step wise system, take over ownership of appropriate education projects related to the society and its congress.

Role and Responsibilities:

Support the volunteer led Scientific Committee administratively
Assist in the coordination and implementation of the scientific programme for society congresses
Administratively support the Examination Sub-committee, work together with the current examination coordinator and take the lead and responsibility for the society examination starting in 2025 which will minimally include the following tasks,
- Administer the application process including controlling for completeness and authenticity of application materials,
- Coordinate with the Education Sub-Committee to prepare examination questions, print and ship exam books, work with virtual service provider, organise proctors, organise a physical location for the examination if appropriate.
- Trouble shoot with examinees
- Ensure compliance with examination regulations and procedures as well as strict confidentiality of examination materials
- Maintain a secure database of questions and evaluations.
Serves as staff liaison to the Education Committee and its Sub-committees as assigned.
Provide on-site support at the annual meeting and other live programmes as needed. Including coordination of faculty assignments, staffing of the society booth, liaison with local service providers, supporting the faculty ready room, etc.
Develop and maintain the content of the website related to ESRS educational activities.
Provide strategic advice on future educational projects, especially related to elearning.
Contribute to the development of reports and recommendations for ESRS Board regarding development of an educational strategy and roadmap.
Participate in the annual budgeting process for areas of responsibility.
Special projects as assigned.

You will be part of a small team that keeps the society running and supports volunteers to execute the mission of the ESRS. At times, you will be expected to work autonomously, sometimes you will need to manage other staff members and sometimes you will need to support another position or function.

The Education Manager will report to the ESRS Executive Manager and the ESRS Board.

Requirements:

Minimum three years program/project management or program production experience. Bachelor’s Degree in a field related to the position.
Experience in medical education environment, either with a healthcare association or other medical education provider, preferred.
Able to prioritise and manage assignments, respond quickly and completely to inquiries, manage multiple assignments and deadlines.
Collaborative, solution-oriented approach to work.
Excellent organisationnel, analytical and project management skills.
Demonstrates a creative, pro-active, self-directed approach to projects and finding solutions.
English native speaker or minimum C1 level.
Proficiency in Microsoft Office and MS Teams.
Familiar with General Data Protection Regulation (GDPR) and compliant data handling.
Applicants must have permission to work in Germany.

An ideal candidate will also have one or more of the below:

Familiarity with continuing medical education and professional development standards and examinations.
Successful experience working in a remote team.
Experience with publishing/selling a textbook.
Interest in European sleep science, medicine and research.
Business level German language proficiency.

We Offer Flexible Working Conditions:

The ESRS has a physical office in Regensburg, Germany and we would ideally have someone who can regularly work from the office. This could be one day a week or every day. Alternatively, for the right candidate, this position can be fully remote (remote job).

This position is initially set as a part time 70% basis for 2023. We anticipate the role increasing to 100% full time by 1 January 2025 and would work with the individual selected to determine a step wise approach to plan this transition over the next 2 years based on work load and availability.

ESRS offers 30 days of vacation time and a salary based on qualifications and local standards.

Application:

Applications including a CV and cover letter in English are to be sent in PDF format by email to Jennifer Thomsen (jennifer.thomsen@esrs.eu). Please use “Education Manager” in the subject of your message. Printed applications will not be accepted or returned.

Closing date:

Job applications will be accepted until 12:00 am on 1 April 2023. If a qualified applicant is not found, the application period will be extended.