On-site examination

Please read these instructions carefully and make sure to meet all the requirements!
 

Online examination

Please read these instructions carefully and make sure you meet all the requirements!

A. WHAT YOU'LL NEED TO BRING

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1. Laptop or Desktop – Second Monitor 

To take the exam, you will need a computer, as the Google Chrome plug-in required to share your screen is only compatible with a laptop or a desktop.

Your monitor should be large enough to have a relaxed feeling when scoring! When using a laptop, a second monitor is highly recommended. Both screens have to show the same content!

Phones and tablets will only be used as backward camera, you are not allowed to take the exam on a mobile device.

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2. Google Chrome

No installation of unnecessary software in your computer, but please use Google Chrome in order to run our screen sharing extension (Please click the link to add this extension to your Google Chrome browser) on the most updated version.

Firefox, Safari, Microsoft Edge and other browsers do NOT work!!

Please make sure that your browser is allowed to add browser extensions! 

Attention: For all those, who have limitations in installing third-party-software on their computer in the hospital or university, please contact your local IT department in advance to for a timely solution.

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3. Time Zone

Please keep in mind that the exam start time is in CEST (Central Europe Summer Time UTC setoff +2 hours).

If your computer is not configured to the timezone our system detected, please double-check online:

Check your time and date!

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4. What operating system do I need?

You can use ProctorExam on Windows 8 and higher, Mac OS X and higher, ChromeOS and most Linux distributions (64-bit Ubuntu 14.04+ (Currently incompatible with Ubuntu 22.04. (Update needed), Debian 8+, openSUSE 13.3+, or Fedora Linux 24+). Check your operating system here.

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5. A photo ID

We need to identify you with passport or ID card that has your name and photo on it.

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6. Smartphone or Tablet 

You will be required to use the camera of your smartphone or tablet for the backward control during the exam.

You need to download the ProctorExam App (34MB) which is compatible with any Android 5.1 or higher and iOS (Apple) 10.0 or higher. To download the iOS app, click here. For Android, click here.
Note: Huawei P30, Samsung Galaxy A3 , Google Pixel 3 and newer are not compatible with the app.

Please prepare a free socket and a charger behind you for your mobile device to prevent any interruptions.

We recommend that you download the ProctorExam App prior to the system check and the exam.

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Access the app for ANDROID mobile devices:

Scan this QR code (in combination with your camera or with a QR code app reader), and you will be redirected to the Google Play Store.

You also can click this link.

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Access the app for APPLE devices:

Use this QR code to be redirected to the Apple Store, in combination with your camera or with a QR code app reader.

You also can click this link.

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7. A steady internet, a webcam, microphone

A steady internet connection is required for the exam. Using an ethernet cable is strongly recommended to ensure a stable connection. A good Wi-Fi connection is required for mobile streaming, with a minimum upload speed of 1,5 Mbps.

Check your internet speed here. 

How can I check if my webcam is working?
Simply visit this page and follow the instructions. If you see your image, you’re all set.
 
How can I check if my microphone is working?
Simply visit this page and follow the instructions If you can see a wave, you’re all set.
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8. Can I take the exam on a company/hospital device with restricted access? How about using a VPN?

 Depending on the restrictions, your network might block the access to some required resources.

Make sure you have the permission to

  • add browser extensions,

  • visit all pages of our system and the system of the connected exam tool,

  • allow access to your microphone and webcam.

If you are not sure about this, please contact your local IT department in advance to for a timely solution.

B. HOW TO SETUP YOUR EXAM ENVIRONMENT

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1. Your room is well lit!

You should be clearly visible at all times. Through the setup process, you will be able to see what your webcam is sharing. Make sure that lighting is sufficient and no backlighting.

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2. You are alone

 You should be the only one taking the exam, having someone else in the room is a serious violation. Make sure to cover any irrelevant private info you would not like to show, such as pictures or private objects.
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 3.  Camera positioned right

For both your webcam and smartphone camera, we need to be able to see you and your surroundings well. 

Arrangement of your mobile device.

C. WHAT IS ALLOWED AND WHAT IS FORBIDDEN DURING THE EXAM

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1. General
 
1. Examinees are allowed to have drinks.
2. Examinees are allowed to use a blank sheet of paper and a pen.

3. For Technologists only – a printed general (non-medical) dictionary “English – Your language” is allowed. 
4. No items but those from 1. and 2. are allowed, f.ex. bags, smartphones.

 

2. Usage of software applications

2.1 No applications other than Google Chrome are allowed during the exam. For example, but not conclusive:

  • No email applications.
  • No other browser.

2.2 Usage of Google Chrome

  • No tabs but Proctor Exam and the Exam website are allowed to be open for the duration of the exam.
  • No translation of the exam website with Google Translator or any other translation applications. 

 2.3  Usage of additional devices

  • No screenshots or photos of the exam questions are allowed.
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3. Extra devices

  • Your monitor should be large enough to have a relaxed feeling when scoring! While using a laptop, a second monitor may be attached and is advised. Both screens have to show the same content!

  • When a smartphone is required for the exam, this device is obviously not forbidden. But no other mobiles are allowed!

  • One (1) empty sheet of white paper, which has to be shown to the proctors before the exam, is allowed, along with a pen. This can be necessary to make private calculations. No calculators are allowed!

  • Things such as medical support devices or items may be used if necessary, but you must declare this to the proctor in advance, and show this to the camera when prompted.

  • Technologist examinees are allowed to bring a general (non-medical) dictionary (English – your language), which needs to be shown to the proctor when prompted. No dictionary is allowed for the participants of the Somnologist exam!

  • You are allowed to have a bottle with beverages and a glass on your table. This must be placed in the camera’s view.

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4. No Headphones

We need to be able to hear what you are hearing in order for the exam to be valid. So, please make sure that your computer system has speakers in order to be able to follow the instructions of the proctors.

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5. No talking (or singing)

Any noise and talking will be analysed for suspicious behaviour, so make sure you are in a quiet environment and that you refrain from talking out loud.

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6. Washroom breaks

You will need to remain within the camera frame during the exam. 

Of course, we can’t forbid any washroom breaks, but we have to point out, that this may have an impact on the evaluation of your exam. So, please make sure you go before starting the exam.

At the beginning of the exam we’ll reiterate the washroom break rules regarding use of the mobile device and internet connection.

We allow washroom breaks under the following conditions:

Please make sure that you have a stable internet connection during the washroom break.

  1. Examinee must announce a washroom break to the proctor via chat.

  2. Examinee must take the mobile device and show the route to the washroom.

  3. Examinee must show the (inside of the) washroom to the proctor.

  4. Examinee must place the mobile device outside of the washroom

  5. Once finished, examinee must retrieve the mobile device, go back to the exam room, place the mobile device in the original position, and reconnect it with the charger.

  6. Examinee must resume the exam.

7. Proctoring

There are chat channels to write a message to your proctor.

Whenever you have a question, primarily regarding the content of an exam question, please write a message in the chat channel. The proctor will forward the question per email to us. Please note that the reply may take some time, so please proceed with the exam until we get back to you.

Don’t close any of the exam browser tabs before you finish the exam and submit your answers!

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8. Cheating

Any violation of the exam rules and settings will be handled as a fraud attempt! Any attempt to manipulate or defraud leads to a permanent and final exclusion from this and any future ESRS Sleep Medicine Examinations.

9. Trouble shooting

The majority of examinees have sat this online exam without any problems. But sometimes the technology fails, the internet, the webcam or the mobile are disconnected. In this case it might happen that you can’t go on with the exam. Try to stay calm and contact the proctor in the chat (for webcam or mobile) or ESRS for ongoing internet disconnection.. We will try to find a solution for you.

GOOD LUCK!

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