Call for Abstracts

SLEEP EUROPE 2022 WELCOMES ABSTRACT SUBMISSIONS

The Scientific Committee modified the abstract guidelines in 2022, therefore please read the preparation guidelines carefullyAll abstracts must be prepared according to the below guidelines.

DEADLINE FOR SUBMISSION OF ABSTRACTS

CLOSED

Abstracts received after this deadline will not be accepted.

GUIDELINES

Guidelines for preparation and submission of abstracts

  1. Abstracts may only be submitted online. Abstracts submitted by fax or email will not be accepted.
  2. Abstracts must be submitted and presented in English. Please use UK English spelling and have your abstract proofread for grammar and understanding. Abstracts written in any other language will be automatically removed.
  3. The presenting authors of an accepted abstract must register and attend the congress.
  4. Poster presenters must be present and stand by their poster during their assigned poster session.
  5. Provide a short, specific title indicating the nature of the investigation. The background and goals of the study should appear clear to the reader. The methods and results must contain data, and the conclusion should be clearly expressed.
    Following structure is required:
    • Objectives/Introduction
    • Methods
    • Results must include primary research results including sample size and statistical analyses, if the sample size of the dataset is not provided, the abstract cannot be accepted (except for case study abstracts)
    • Conclusions (avoid evasive statements like “the findings will be discussed”)
  6. Case studies may be submitted for consideration, however only if it contains new findings/information and extensive evaluation of the case. (Please tick the appropriate box during the submission if you submit a case study).
  7. The title may not exceed 25 words. The abstract text may not be longer than 350 words excluding disclosures.
  8. All abbreviations must be defined the first time they appear in your text (do not define in the title). Example: Restless leg syndrome (RLS), before being used as an abbreviation only.
    Do not define or use abbreviations in the title.
  9. Tables, charts or other graphics may not be included and will be deleted by the editors.
  10. Authors should indicate their presentation type preference:
    • Poster presentation only
    • Oral and poster presentation
    • A selected number of abstracts will be accepted for oral presentation based on their scientific merits. These abstracts will be also presented as a poster. The Scientific Committee reserves the right to decide on the final allocation and presentation method.
 

11. Authors are requested to select as topic under which they wish their abstract be reviewed. You may find all topics below:

A. Basic Sleep Science

  1. Pharmacology and biochemistry
  2. Cell and molecular biology and genetics
  3. Ontogeny/aging
  4. Neurobiology
  5. Physiology
  6. Chronobiology
  7. Phylogenetic and evolutionary studies
  8. Behaviour
  9. Learning, memory and cognition
  10. Dreaming
  11. Sleep deprivation
  12. Instrumentation and methodology (basic sleep science)
  13. Computation / modelling

B. Clinical Sleep Science

  1. Sleep Disorders – Breathing
  2. Sleep Disorders – Circadian rhythms
  3. Sleep Disorders – Insomnia
  4. Sleep Disorders – Parasomnias
  5. Sleep Disorders – Movement disorders
  6. Sleep Disorders – Hypersomnia
  7. Neurological Disorders and Sleep
  8. Medical Disorders and Sleep
  9. Psychiatric and behavioural disorders and sleep
  10. Normal Physiology of Sleep and Normal Variants
  11. Paediatrics
  12. Sleep and aging
  13. Sleep and gender
  14. Instrumentation and methodology (clinical sleep science)
  15. Healthcare services, research and education
  1. Disclosures of potential conflict of interest by all authors and source of funding are mandatory. Each listed author should prepare a one-sentence statement to this effect. (All disclosures should be listed if relevant to the abstract content and all others within the last year.)
  2. Please make sure to state your correct e-mail address. After having submitted your abstract, you will receive a confirmation by e-mail with the following information:
    • Reference number of your abstract (for correspondence and questions that might arise).
    • Personal user code and password.
  3. Should you wish to make corrections to an abstract already submitted or if you wish to submit other abstracts later, you may use your personal access codes.

Corrections to abstracts can no longer be made.

Notification

Each abstract will be reviewed by 3 – 4 external experts and final selection will be made by the Scientific Committee. Notification of acceptance or rejection of submitted abstracts will be sent to the presenting/corresponding authors via email by the end of July 2022. Full instructions concerning preparation and presentation will be included.

Publication

All accepted abstracts will be published in the Journal of Sleep Research online as well as on the congress website. Full text of regular abstracts will be published 2 weeks prior to the congress (13 September 2022).

Travel Grants

A limited number of travel grants will support (1) early career researchers and (2) researchers from low-middle income countries with accepted abstracts. Only the presenting author is eligible for the travel grant. Only individuals who are not being sponsored or covered by any other funding sources may apply for an ESRS travel grant. The money must be personally collected onsite at the conference and cannot be transferred to other authors. One travel grant will be given per lab (exclusion: young researchers who will present at the “Young Scientists’ Symposium”). Authors from the host country (Greece) are not eligible for travel grants.

(1) Early Career Researchers:

  • Postdoctoral researchers or clinicians who obtained their PhD or MD less than 5 years ago
  • PhD or master student

Please upload an application (consisting of short curriculum vitae with the applicant’s age, affiliation, position, publication list and congress participation and certification of enrolment in a PhD or master programme).

(2) Researchers from Low-Middle Income Countries:

Please upload a proof of country residency (letter of institute).

Residents of the listed countries are eligible for the travel grants for “Researchers from low-middle income countries” (World Bank Country Classification.)

Application:

Interested scientists should click the appropriate checkbox during the online abstract submission process. You will be required to upload the above-mentioned document(s) as proof of eligibility. Prepare this document in one of the following formats: BMP, GIF, JPG or PDF files (size limit 1 MB). Applications without a valid proof or arriving after the deadline will not be considered.
(If you have difficulties uploading your passport copy, please contact esrs.abstracts@abstractserver.com.

Recipients of a Travel Grant will be notified at the end of July 2022, after notification of abstract acceptance.

Early Career Scientists’ Symposium

The ESRS will provide a special platform for the presentations of excellent work of early career scientists (within 10 years of obtaining their PhD or final degree).

The ESRS will support early career scientists (within 10 years of obtaining their PhD or final degree), who wish to attend Sleep Europe 2022 in Athens. Scientists with an excellent abstract accepted for presentation at the meeting will be considered for a travel grant.

Application:

Interested scientists should click the appropriate checkbox during the online abstract submission process. You will be required to upload a proof of date of obtaining your final degree as proof of eligibility.
Prepare this document in one of the following formats: BMP, GIF, JPG or PDF files (size limit 1 MB).

Applications without a valid proof or arriving after the deadline will not be considered.

Authors selected for the Early Career Scientists’ Symposium will receive a travel grant, one grant per laboratory.

QUESTIONS?

If you have questions regarding abstracts or need assistance, please contact the abstract team at:

E-mail: abstracts@congrex.com
Abstract hotline: +41 61 686 77 22 (Monday – Friday during CET business hours)
For technical questions please contact esrs.abstracts@abstractserver.com

When contacting the abstract team please refer to the name of the congress (Sleep Europe).