Call for Symposia
CALL FOR SYMPOSIA - SLEEP EUROPE 2024
The success of Sleep Europe 2024 in Seville, Spain will again strongly be influenced by the symposia topics. Our objective is to ensure comprehensive representation across various sleep-related domains, including Respiratory, Neurology, Psychiatry, Peadiatric, Public Health, Basic Animal Research, and Basic Human Research. With the call for symposia all members of the European Sleep Research Society (ESRS) are invited to contribute to the program by proposing a symposium for the 27th Congress of the ESRS.
DEADLINE EXTENSION FOR SUBMISSION OF SYMPOSIA PROPOSALS
Monday, 16 October 2023, 23:59 CET
Abstracts received after this deadline will not be accepted.
DEADLINE CLOSED FOR SUBMISSION OF SYMPOSIA PROPOSALS
The following criteria and procedures will apply:
- No other way of delivery, other than through the online system, will be accepted. Please enter your profile account and choose “Symposia Submission”.
- Symposia should be clearly different from an oral presentation session in that they should have an integrative nature. This should apply to the topic of the symposium and, if applicable, to the integration of clinical, basic human and/or animal work. We especially encourage proposals for such integrative symposia. Submissions including discussion of recent data by the speakers (i.e., unpublished data, pre-prints, peer-reviewed papers in press or published in 2023) are encouraged. Note that only symposia meeting the formal requirements shall be considered.
- Symposia proposers must be members of the European Sleep Research Society and willing to chair the symposium. At least one of the speakers in the symposium must be a current member of ESRS.
- All submissions are strongly encouraged to include a diverse group of speakers, in line with the ALBA declaration, considering gender balance, early-career researchers and other potentially underrepresented groups in the symposium.
- The Co-Chair will be nominated by the ESRS.
- The same person cannot chair more than one symposium.
- Please note that each speaker can only participate in one symposium, without exception. If the final selection of symposia includes two or more contributions by the same speaker, the Board will contact the respective chairpersons to resolve this problem.
- The duration of each symposium is 90 minutes.
- Symposia should be categorised by proposers with respect to the following tracks:
- Mental Health
- Public Health
- Basic Animal
- Basic Human
- Others (please specify)
The ESRS Scientific Committee will assign the track of the selected symposia taking into account the track indicated by the symposium proposers.
There should be no more than 4 speakers, so that there is time for a short introduction and a comprehensive, final discussion as well as for questions and/or voting. Note that speakers proposed for your symposium should have already agreed to participate.
The 4 speakers should come from different institutions or at least clearly different laboratories if two speakers are coming from the same entity.
- Chairs will be notified about the selection results. The chairs are responsible to liaise with their speakers and remind them that they should have travel plans that allow them to arrive on time.
- Proponents are kindly requested to inform the speakers that no financial support is provided by the ESRS to symposium participants, and that congress registration fee is not waived.
SLEEP EUROPE 2022 WELCOMES LATE BREAKING ABSTRACT SUBMISSIONS
The ESRS is pleased to invite you to submit abstracts for consideration and possible presentation at Sleep Europe 2022 to be held in Athens, Greece, 27 – 30 September 2022.
Late Breaking abstracts should contain data or relevant information that was not yet known or available by the normal submission deadline. Please note, the late breaking submission period is intentionally long to accommodate summer vacations. There will NOT be an extension to this deadline.
All accepted Sleep Europe 2022 abstracts were published in the December 2022 issue of the JSR.
Calls for symposia begins August 2023. More information coming soon.
Poster Printing Service Available
Sleep Europe 2022 is pleased to make poster printing available to you through our supplier Proelectro.
Your poster will be professionally printed, and you will be able to pick it up from the poster desk at the poster area during the congress. Printing, packing and delivery to the congress venue will cost EUR 50 + 24% VAT.
Please note the deadline Monday, 19 September 2022 (17:00 CEST) to submit the poster file for printing.
Here are the details:
Step 1: Prepare your poster in a ready to print file as PDF or JPEG, W 80 × H 120 cm (portrait) according to the paper poster instruction.
Step 2: Send the file to email@example.com. Please state your name and poster number in the email.
Step 3: Pick up your poster onsite at the poster desk.
For further questions please contact firstname.lastname@example.org
DEADLINE FOR SUBMISSION OF ABSTRACTS
16 AUGUST 2022, 23:59h CEST
Abstracts received after this deadline will not be accepted.
The Scientific Committee modified the abstract guidelines in 2022, therefore please read the preparation guidelines carefully! All abstracts must be prepared according to the below guidelines.
Guidelines for preparation and submission of abstracts
- Abstracts may only be submitted online. Abstracts submitted by fax or email will not be accepted.
- Abstracts must be submitted and presented in English. Please use UK English spelling and have your abstract proofread for grammar and understanding. Abstracts written in any other language will be automatically removed.
- The presenting authors of an accepted abstract must register and attend the congress.
- Poster presenters must be present and stand by their poster during their assigned poster session.
- Provide a short, specific title indicating the nature of the investigation. The background and goals of the study should appear clear to the reader. The methods and results must contain data, and the conclusion should be clearly expressed.
Following structure is required:
- Results must include primary research results including sample size and statistical analyses, if the sample size of the dataset is not provided, the abstract cannot be accepted (except for case study abstracts)
- Conclusions (avoid evasive statements like “the findings will be discussed”)
- Case studies may be submitted for consideration, however only if it contains new findings/information and extensive evaluation of the case. (Please tick the appropriate box during the submission if you submit a case study).
- The title may not exceed 25 words. The abstract text may not be longer than 350 words excluding disclosures.
- All abbreviations must be defined the first time they appear in your text (do not define in the title). Example: Restless leg syndrome (RLS), before being used as an abbreviation only.
Do not define or use abbreviations in the title.
- Tables, charts or other graphics may not be included and will be deleted by the editors.
- Authors should indicate their presentation type preference:
- Poster presentation only
- Oral and poster presentation
- A selected number of abstracts will be accepted for oral presentation based on their scientific merits. These abstracts will be also presented as a poster. The Scientific Committee reserves the right to decide on the final allocation and presentation method.
- Disclosures of potential conflict of interest by all authors and source of funding are mandatory. Each listed author should prepare a one-sentence statement to this effect. (All disclosures should be listed if relevant to the abstract content and all others within the last year.)
- Please make sure to state your correct e-mail address. After having submitted your abstract, you will receive a confirmation by e-mail with the following information:
- Reference number of your abstract (for correspondence and questions that might arise).
- Personal user code and password.
- If you do not receive a confirmation by e-mail please contact email@example.com
- Should you wish to make corrections to an abstract already submitted or if you wish to submit other abstracts later, you may use your personal access codes.
Corrections to abstracts can only be made up to the deadline of Tuesday, 16 August 2022, 23:59h CEST.
Authors are requested to select as topic under which they wish their abstract be reviewed. You may find all topics below:
A. Basic Sleep Science
- Pharmacology and biochemistry
- Cell and molecular biology and genetics
- Phylogenetic and evolutionary studies
- Learning, memory and cognition
- Sleep deprivation
- Instrumentation and methodology (basic sleep science)
- Computation / modelling
B. Clinical Sleep Science
- Sleep Disorders – Breathing
- Sleep Disorders – Circadian rhythms
- Sleep Disorders – Insomnia
- Sleep Disorders – Parasomnias
- Sleep Disorders – Movement disorders
- Sleep Disorders – Hypersomnia
- Neurological Disorders and Sleep
- Medical Disorders and Sleep
- Psychiatric and behavioural disorders and sleep
- Normal Physiology of Sleep and Normal Variants
- Sleep and aging
- Sleep and gender
- Instrumentation and methodology (clinical sleep science)
- Healthcare services, research and education
Each abstract will be reviewed by 3 – 4 external experts and final selection will be made by the Scientific Committee. Notification of acceptance or rejection of submitted abstracts will be sent to the presenting/corresponding authors via email by the beginning of September 2022. Full instructions concerning preparation and presentation will be included.
All accepted abstracts will be published in the Journal of Sleep Research online as well as on the congress website. Full text of abstracts will be published after the congress.
If you have questions regarding abstracts or need assistance, please contact the abstract team at:
When contacting the abstract team please refer to the name of the congress (Sleep Europe).